Senior Shared Services Specialist

PenFed is hiring a (Hybrid) Senior Shared Specialist at our Tysons, Virginia location. The primary purpose of this job is to lead the activities performed in the Finance Accounts Payable-Shared Services function.  With a focus on operational excellence and process improvement, the Senior Specialist will perform and oversee day-to-day Accounts Payable transactions and duties utilizing a mix of specialty knowledge and analytical skills. This position will mentor junior staff and work closely with internal partners and outside vendors on inquiries and issue resolution.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned. 

• Responsible for performing daily processing of transactions in accordance with established service-level agreements, with accuracy and efficiency.
• Assist in creation, maintenance and updating of policies and procedures.
• Work cross functionally with HR, Treasury, Procurement, Global Fixed Assets, and external partners on changes in policies and processes.
• Ability to identify and drive continuous improvements and innovative ideas.
• Support accounting areas with inquiries and analysis on month-end, quarter-end, and year-end closing.
• Review invoice coding performed by junior staff for accuracy and route for approval.
• Process vendor payments within system on a daily basis based on payment method.
• Ability to perform complex reconciliations of vendor and payment data.
• Establish vendors/suppliers in the PeopleSoft system accurately to process payments and provide correct reporting data for year-end tax reporting.
• Demonstrate strong customer service and soft skills to handle vendor and executive escalations.
• Assist with testing new functions and features within the Accounts Payable system.
• Assist in departmental projects as required including special studies and analysis.
• Assist in maintenance and updating of policies and procedures that apply to your assigned responsibilities.
• Perform other duties as assigned by the department manager.

Equivalent combination of education and experience is considered.

• Bachelor’s degree in business, Finance, Accounting, or a related field is preferred and/or a combination of education and work experience will be considered.  Additional knowledge through accounting/banking certification or direct banking experience in an automated scenario is preferred.
• Minimum 5 years of progressive accounts payable experience, including high-volume invoice processing.
• Experience with PeopleSoft - Accounts Payable is preferred.
• Ability to prioritize multiple deadlines in a fast-paced environment with strong attention to detail.
• Excellent written and verbal communication skills with internal stakeholders and external vendors.
• High level of integrity, confidentiality and accountability.

Supervisory Responsibility

This position will not supervise employees.

Licenses and Certifications

There are no additional certifications required.
 

Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

Must be able to use standard office equipment including but not limited to computer, printer, and calculator.

*Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds. *

Travel

Ability to travel to various worksites and be on-call may be required.

#LI-Hybrid