Payroll Specialist

PenFed is hiring a (Hybrid) Payroll Specialist at our Alexandria, Virginia Service Center.  The primary purpose of this job is to process employee paychecks according to established schedules, procedures and processes ensuring accurate and timely payments to employees.  This position will work directly with employees, managers, and other business partners, such as human resources and accounting, on the full life cycle of timekeeping and payroll.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned.

• Process biweekly payroll for all employees by using timesheets, leave requests, bonus files and other possible adjustments.  Reviews and resolves issues related to missing/short hours timesheets, missing or incorrect tax setup, time and labor errors, etc.
• Assists employees and managers with timekeeping questions and issues; escalates complex issues to management for additional support.
• Ensures accurate completion of all payroll duties within established time parameters and in accordance with all policies and procedures, local, state, and federal laws.
• Manage tax withholding and deduction records for all federal, state, local or other employee or employer taxes. Ensures records are kept according to established timelines and procedures.
• Manage employee tax data, for new hires and existing employees, ensuring all necessary forms are submitted electronically where possible.  Ensures completion of tax forms, direct deposit forms, and other payroll related forms as necessary.
• Review and process wage garnishment requests, child support orders, and judgment requests within payroll system, and/or garnishment vendor system, ensuring accurate record keeping and deductions.
• Answer employee questions regarding paychecks, withholding tax issues or wage adjustments, and help troubleshoot possible issues with pay.
• Prepares direct deposit transmittal information for review and approval by management.
• Prepares wire requests for tax payments for review and approval by management.
• Participate in the administration of programs to develop, adjust, and/or enhance payroll systems and procedures as required, due to changes in tax laws, regulations, and organizational pay policies or compensation initiatives.
• Participate in reconciliations for wages, taxes, and balances to support the quarterly and annual tax filings and employee tax statements (W-2s).
• May prepare tax returns and filings for review and approval by management.
• Research local and state taxes in locations where company is expanding.
• May assist NCUA Examiners, external and internal Auditors, and management with periodic examinations and audits.
• Other duties as assigned; this is not intended to be an all-inclusive list of job duties. 

An equivalent combination of education and experience is considered.

• Minimum of four (4) years of experience in payroll processing.
• Bachelor’s degree in Business, Finance, Accounting, Human Resources, or a related field.
• Strong knowledge of federal and state tax regulations.
• Experience with PeopleSoft Payroll highly preferred.
• Must be able to sustain knowledge of changing technology and industry practices as well as changes in wage and hour laws.
• Experience using AI tools is preferred.

Supervisory Responsibility

This position will not supervise employees.
 

Licenses and Certifications

Certified Payroll Professional (CPP) preferred.
 

Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

*Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.*

Travel

The ability to travel to various worksites and be on-call will be required.

Pay Transparency 
The anticipated starting salary range for this role is $52,200.00 - $104,536.00
This position is eligible for an organizational performance based annual bonus, subject to board discretion and approval.
This position is eligible for an individual performance based annual bonus.